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One of the many responsibilities of a Project Manager is to enhance the ability of each Project Team member to contribute to the project, while also fostering individual growth and accomplishment. At the same time, each individual must be encouraged to share ideas and work with others toward a common goal.

Getting work done in teams requires managing both the task (what we do) and the process (how we do it). Some of the task related functions include fair work distribution. This is important because team members would like to think the work is fairly shared. Because effective teams also share in the rewards, unfair allocation of work will affect the team in a negative way.

  1. Internal communication within the project teams is to meet their four major communication needs:
  2. Responsibility of each team member for different parts of the project
  3. Coordination information that enables team members to work together efficiently
  4. Status information tracking the progress, identifying problems and enabling team members to take corrective action
  5. Authorization information - decisions made by beneficiaries, sponsors, and upper management - that relates to the project and its project/programme purpose environment, and enables the team members to keep all project decisions synchronized.

Internal communications happen primarily through team meetings, memos, voice mail, and e-mail. Project managers need to be able to write, speak, and listen well, lead meetings and resolve conflicts effectively. See also Project communication management)



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