Development Cooperation Handbook/Designing and Executing Projects/How team members can improve overall project communication
Guideline: How team members can improve overall project communication
Awareness
- Base communication strategies on stakeholder needs and feedback.
- Ensure that communication is shared in a timely manner.
Content
- Advocate open, honest, face-to-face, two-way communication.
- Create an environment where project team members and other stakeholders can constructively challenge behavior and ideas.
Context
- Remember that communication is two-way. Listen as well as deliver the message.
- Involve senior management when appropriate.
Communication flow
- Coordinate communication with project milestone events, activities, and results.
- Include key stakeholders in developing an interest-based conflict management process.
Effectiveness
- Conduct regular assessments of the communication plan and process.
- Communication must focus on the beneficiary.
Format and media
- Take advantage of existing communication vehicles and opportunities.
- The project team has a variety of methods to share information.
Self review
editQuestions to ask yourself while writing a report
- What do you want to say?
- To whom do you want to say it?
- How are you going to say it?
- How will you organize you ideas?
- Can you be logical?
- Can you prove it?
- How many numbers do you throw at them?
- Is your report believable?
- Is it simple?
- Is it too long?
Other tools
editTemplates
edit Tasks implementation report form
Template - Project Status Snapshot
Template - Project status summary
Template - Project Status Report
Checklists
edit What to do in order to obtain information about a project
What to ask in order to obtain information about a project
What to say in order to provide information about a project
Guidelines
edit Guideline: how to report project performance
How to built the trust and provide solid support for your reports
See also
edit
Project information distribution
Manage Implementation of Project Execution