Development Cooperation Handbook/Designing and Executing Projects/How team members can improve overall project communication

Guideline: How team members can improve overall project communication


  • Base communication strategies on stakeholder needs and feedback.
  • Ensure that communication is shared in a timely manner.


  • Advocate open, honest, face-to-face, two-way communication.
  • Create an environment where project team members and other stakeholders can constructively challenge behavior and ideas.


  • Remember that communication is two-way. Listen as well as deliver the message.
  • Involve senior management when appropriate.

Communication flow

  • Coordinate communication with project milestone events, activities, and results.
  • Include key stakeholders in developing an interest-based conflict management process.


  • Conduct regular assessments of the communication plan and process.
  • Communication must focus on the beneficiary.

Format and media

  • Take advantage of existing communication vehicles and opportunities.
  • The project team has a variety of methods to share information.

Self review edit

Questions to ask yourself while writing a report

  1. What do you want to say?
  2. To whom do you want to say it?
  3. How are you going to say it?
  4. How will you organize you ideas?
  5. Can you be logical?
  6. Can you prove it?
  7. How many numbers do you throw at them?
  8. Is your report believable?
  9. Is it simple?
  10. Is it too long?

Other tools edit

Templates edit

  Tasks implementation report form
  Template - Project Status Snapshot
  Template - Project status summary
  Template - Project Status Report

Checklists edit

  What to do in order to obtain information about a project
  What to ask in order to obtain information about a project
  What to say in order to provide information about a project

Guidelines edit

  Guideline: how to report project performance
  How to built the trust and provide solid support for your reports

See also edit

  Project information distribution
  Manage Implementation of Project Execution