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CAT-Tools/DéjàVu X/DOC / RTF format

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How to prepare Word files before import

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In many cases it is advisable to prepare Word files, in order to avoid a number of well-known problems. The following is a little check-list that can be used as a guideline. (This list is based on material from one of the excellent courses run by Judy Ann Schoen [1])

  • Accept all changes and switch off track-changes mode.
  • Delete all comments.
  • Remove embedded graphics, logos, icons etc. from headers and footers.
  • Delete graphics and text fields that are located close to the document edge.
  • Remove inline graphics using the macro ImagesOutIn by Miri Ofek (available from the yahoogroups website of the dejavu-l list: [2])
  • Watch out for spaces with different formatting than the rest of the text. They can lead to excessive codes in the DV project.
  • Switch off the auto-recognition of the language.
  • In severe cases, where the Word document won't import or export or when there is an excessive number of codes, try to save as RTF or open and save using OpenOffice.
  • In hopeless cases, save the Word doc as plain text (*.txt) and apply the formatting manually (and cleanly) after translation.
  • Switch off the syllable division.
  • Remove nested groupings.
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