ERP Internals/Modules/Purchasing/Functions/Create a Purchase Order

Trade Services Purchase aims at making available the required materials of the right quality, in the right quantity, at the right time and at the right price, for the smooth functioning of the organization. All purchasing and subcontracting activities such as inviting quotations, supplier evaluation, placing purchase order, order scheduling and billing are covered in this module. Order tracking is made easy for the purchase department by the various reports and MIS that are available in e Trade Services Purchase. Import of goods is also handled by the system.

e Trade Services Purchase is integrated with Inventory, Finance & Production Planning.

Features & Highlights

Highly parameterized – to reduce data entry
Streamlines purchase and process cycles
Detailed Supplier/Subcontractor/Service Provider database
Capturing materials requirement
Automatic firing of purchase requisitions based on MRS
Quotations from various suppliers
Quotation validity
MIS for vendor evaluation based on quality, price & delivery time
Subcontracting – generation of process orders
Multiple indents for multiple items in a single PO
Purchase order processing for
- Raw Materials
- Sub-contracted items
- Bought out items
- Non-inventory items
- Fixed Assets
Purchase order entry with item details and other details like taxes, discounts, extra charges like freight, P&F, octroi etc.
Flexibility to generate Purchase Order in domestic and foreign currency
Recording Payment terms in PO
Excise consideration in Purchase and Process Orders
PO authorization
PO amendments with complete amendment history
Order cancellation and order closing
Multiple delivery schedules
Quality inspection of goods
Advance adjustments
Purchase bill with updating of GL and purchase book
Service contracts, Service Bills, Service indents and PO
Value based approval of indents
Bill of Entry
Complete import functionality with handling of custom details - Purchase Bill for import, Excise consideration in imports
Reports for Order tracking for complete control on the procurement cycle

SCM integration through the Internet – posting quotation on web by suppliers. Importing quotations into ERP after validations